In professional emails, the phrase “Please Be Advised” is often used to alert recipients to important information. While it is effective, overusing it can make your emails sound repetitive or overly formal. Finding alternative ways to express the same idea can make your communication more engaging, clear, and professional. This article explores 30 other ways to say “Please Be Advised” in an email, providing examples and best practices for each.
Whether you’re emailing a colleague, client, or manager, these alternatives will enhance clarity and professionalism.
Another or Professional Way to Says “Please Be Advised”
- Kindly Note
- For Your Awareness
- Please Take Note
- Just to Inform You
- For Your Consideration
- Be Advised That
- For Your Information
- Take Note
- FYI (For Your Information)
- Please Be Informed
- For Your Attention
- Take Notice
- For Immediate Attention
- Let Me Inform You
- I Would Like to Inform You
- For Your Review
- Kindly Be Informed
- Please Note
- For Your Guidance
- As a Heads-Up
- Just a Heads-Up
- Be Aware
- This Is to Inform You
- Please Take Notice
- Allow Me to Inform You
- For Your Reference
- As a Reminder
- Be Notified
- For Immediate Awareness
- Just So You Know
1. Kindly Note
Sometimes, a polite reminder is all that’s needed. Using “Kindly Note” keeps the tone professional yet approachable. It’s perfect when sharing information that requires attention without sounding too formal.
Example: Kindly note that the deadline for submitting the report is Friday.
Best Use: For polite reminders in professional emails where tone matters.
2. For Your Awareness
This phrase gently informs the recipient of important details without demanding immediate action. It works well for sharing updates or status reports.
Example: For your awareness, the team meeting has been rescheduled to 3 PM.
Best Use: Use when simply keeping someone informed.
3. Please Take Note
A straightforward alternative to “Please Be Advised,” it emphasizes attention to the content without sounding harsh.
Example: Please take note of the updated client guidelines attached.
Best Use: Suitable for instructions, updates, or procedural changes.
4. Just to Inform You
This casual yet professional alternative works well for less formal internal emails or updates.
Example: Just to inform you, the IT maintenance will occur tonight from 10 PM to 12 AM.
Best Use: Ideal for brief notifications within teams.
5. For Your Consideration
This phrase communicates respect while highlighting important information. Often used when decisions or actions are needed.
Example: For your consideration, I’ve attached three proposed project timelines.
Best Use: Best for proposals or suggestions requiring thoughtful review.
6. Be Advised That
A slightly formal variation of “Please Be Advised,” it maintains authority and clarity in corporate communication.
Example: Be advised that the office will be closed on Monday due to maintenance.
Best Use: Ideal for official notifications or policy updates.
7. For Your Information
Classic and versatile, this phrase keeps emails professional and informative without implying urgency.
Example: For your information, the marketing report has been uploaded to the shared drive.
Best Use: Use for general updates or informational emails.
8. Take Note
Short, simple, and to the point, “Take Note” grabs attention while maintaining a professional tone.
Example: Take note of the new security protocols effective immediately.
Best Use: Best for urgent or actionable updates.
9. FYI (For Your Information)
A common abbreviation, FYI is casual but widely accepted in professional emails, especially internal communication.
Example: FYI, the client feedback meeting has been moved to Thursday.
Best Use: Use in informal internal emails where brevity is key.
10. Please Be Informed
Formal and courteous, this phrase is ideal for official notifications or external communications.
Example: Please be informed that your account statement will be sent tomorrow.
Best Use: Best for professional emails to clients or stakeholders.
11. For Your Attention
This phrase emphasizes the need to focus on specific details, often for action or review.
Example: For your attention, the revised contract draft is attached for review.
Best Use: Suitable when an email requires careful reading or response.
12. Take Notice
A strong, authoritative alternative, often used for compliance or procedural updates.
Example: Take notice of the revised company policies effective next month.
Best Use: Best for official or legal communications.
13. For Immediate Attention
Signals urgency, prompting recipients to act quickly or prioritize the message.
Example: For immediate attention, please review the security breach report attached.
Best Use: Urgent emails requiring timely action.
14. Let Me Inform You
Polite and professional, this phrase softens formal communication while conveying the same meaning.
Example: Let me inform you that the shipment has been delayed by two days.
Best Use: Friendly updates or notifications in professional contexts.
15. I Would Like to Inform You
A slightly longer and polite version, suitable for formal and external communications.
Example: I would like to inform you that the invoice has been processed successfully.
Best Use: Formal updates to clients, partners, or superiors.
Also Read This : 30 Other Ways to Say “Thinking of You” (With Examples)
16. For Your Review
Used when information is shared for assessment, feedback, or approval.
Example: For your review, the quarterly financial summary is attached.
Best Use: Emails requiring recipient evaluation or input.
17. Kindly Be Informed
Combines politeness and formality, maintaining professional courtesy.
Example: Kindly be informed that the software update will occur at midnight.
Best Use: For formal updates where courtesy is key.
18. Please Note
Direct and widely understood, this phrase conveys important information without overcomplication.
Example: Please note that the office will operate remotely on Friday.
Best Use: General professional emails requiring attention.
19. For Your Guidance
Used when advice or direction is being provided along with the information.
Example: For your guidance, attached are the best practices for project documentation.
Best Use: Suitable for mentoring, reporting, or advisory emails.
20. As a Heads-Up
Casual, friendly, and effective for internal communication or informal notifications.
Example: As a heads-up, the team lunch has been rescheduled to 1 PM.
Best Use: Informal internal updates without sounding demanding.
21. Just a Heads-Up
Similar to the previous one but even more casual; excellent for team communication.
Example: Just a heads-up, the printer maintenance will take place tomorrow morning.
Best Use: Quick internal notes or updates.
22. Be Aware
Concise and authoritative, it emphasizes the importance of the information.
Example: Be aware that all project deadlines must be submitted by Friday.
Best Use: Professional alerts and reminders.
23. This Is to Inform You
A formal, classic alternative that works well in corporate communication.
Example: This is to inform you that your subscription renewal is due next week.
Best Use: Formal notifications to clients or stakeholders.
24. Please Take Notice
A stronger formal alternative emphasizing the importance of reading the email carefully.
Example: Please take notice of the changes in the company’s leave policy.
Best Use: Official announcements or compliance emails.
25. Allow Me to Inform You
Polite, courteous, and formal; suitable for official external communication.
Example: Allow me to inform you that the project timeline has been approved.
Best Use: Client-facing professional emails.
26. For Your Reference
This phrase indicates that the recipient may need the information for future use.
Example: For your reference, I have attached the previous meeting minutes.
Best Use: Reference materials, documentation, or informational sharing.
27. As a Reminder
Ideal for reminding recipients politely about prior instructions or commitments.
Example: As a reminder, the submission deadline is Friday, 5 PM.
Best Use: Friendly but professional reminders.
28. Be Notified
A formal option signaling important information or instructions.
Example: Be notified that the office parking rules have been updated.
Best Use: Policy updates, compliance, or official notices.
29. For Immediate Awareness
Highlights urgency and ensures the recipient pays attention promptly.
Example: For immediate awareness, the client has requested changes in the proposal.
Best Use: Urgent updates requiring prompt acknowledgment.
30. Just So You Know
Informal, friendly, and suitable for internal communication among colleagues.
Example: Just so you know, the team meeting has been moved to 2 PM.
Best Use: Casual internal updates with a friendly tone.
Conclusion :
Mastering alternative ways to say “Please Be Advised” can significantly improve the professionalism and readability of your emails. Using the right tone ensures your message is clear, engaging, and appropriate for your audience. From formal notifications to casual internal updates, these 30 alternatives provide versatile options for effective email communication. Choosing the right phrase based on context will not only enhance understanding but also build stronger professional relationships.
FAQs
1. Can I use these alternatives in both internal and external emails?
Yes, select the phrase that fits the formality level of your email. Casual alternatives suit internal communication, while formal ones are better for external emails.
2. Are abbreviations like FYI appropriate for clients?
Typically, FYI is better for internal emails. For clients, formal alternatives like “For Your Information” are more professional.
3. How do I choose the best alternative?
Consider tone, urgency, and recipient relationship. Formal phrases work for clients; casual ones suit colleagues.
4. Will these alternatives improve email clarity?
Absolutely. Using varied, context-appropriate phrases prevents monotony and enhances reader engagement.
5. Can these phrases help with Google AI overview rankings?
Yes, using semantically rich, natural, and context-specific phrases boosts readability and content value, supporting.
