30 Other Ways to Say “My Availability Is As Follows ” (With Examples)

If you write emails, schedule meetings, or coordinate across time zones, having varied ways to say “my availability is as follows” keeps your messages fresh, professional, and clear. In this guide — 30 Other Ways to Say “my availability is as follows ” (With Examples) — you’ll get alternatives that fit formal emails, casual chats, calendar invites, and AI prompts. Each option includes a short contextual story, a ready-to-use example, and a quick best use tip.

Use these phrases to sound confident, avoid repetition, and make scheduling effortless for you and the people you work with.

Another or Professional Way to Says “My Availability Is As Follows”

1. I’m available at the following times
2. Here are the times I’m free
3. My open time slots are
4. You can reach me during
5. I’m free during the following windows
6. Available hours
7. I can make time on
8. My schedule for availability is
9. I have the following time blocks open
10. Planned availability
11. I’m free between
12. I’m available on these dates/times
13. Below are my available meeting times
14. My suggested time slots
15. Proposed availability
16. I can be available at these times
17. Time options for meeting
18. I’m open for meetings at
19. Potential meeting slots
20. I can do these hours
21. Here’s when I can attend
22. My calendar shows the following free times
23. I’m able to meet on
24. These are the windows I’m available
25. Please see my availability below
26. I’m reachable during
27. I can accommodate meetings on
28. My hours of availability are
29. I’m free at the following intervals
30. Here are my preferred meeting times

1. I’m available at the following times:

 availability, time slots, schedule, open times, calendar
When you want to be direct and professional, this phrase is a reliable go-to. Imagine you’re coordinating a project kickoff with a client across three time zones; you list options clearly so the client can pick one without back-and-forth. This wording sets expectations, shows respect for the recipient’s time, and signals that you’ve already checked your calendar. It’s simple, polite, and excellent for email threads where clarity matters. Use it when a straightforward, work-ready tone is required and when you want to minimize follow-up emails.
Example: I’m available at the following times: Tuesday 10–11 AM, Wednesday 2–3 PM, and Friday 9–10 AM.
Best use: Formal emails, client scheduling, and calendar invites.

2. Here are the times I’m free:

 free times, meeting windows, open slots, availability list
This phrase reads as friendly and conversational while keeping things clear. Picture messaging a coworker on Slack: you want to sound approachable rather than overly formal. “Here are the times I’m free” carries a casual tone that fits internal communications, quick scheduling, or when you’re willing to be flexible. It’s excellent if you want the other person to feel comfortable proposing alternatives. Keep it short and add time-zone markers when coordinating with remote teams.
Example: Here are the times I’m free: Mon 3–4 PM, Tue 11 AM–12 PM, Thu 1–2 PM (EST).
Best use: Internal messages, chat apps, informal emails.

3. My open time slots are:

 open time slots, available blocks, booking slots, calendar availability
Use this phrase when you’re treating availability like discrete blocks—great for appointment-based work. Think of a consultant sending options for a client intake session; listing “open time slots” makes it easy for someone to book one. It’s slightly more structured and carries the idea that slots may be limited, encouraging prompt selection. Pair it with a booking link if you have one. It also works well in automated messages or email signatures for professionals who handle many appointments.
Example: My open time slots are: Wed 9–10 AM, Wed 2–3 PM, Fri 4–5 PM.
Best use: Appointments, client bookings, service-based scheduling.

4. You can reach me during:

 reach me, contact hours, reachable times, availability window
This phrasing emphasizes contactability rather than meetings, so it’s ideal when you’re sharing when you’ll take calls or respond quickly. Imagine a project lead telling stakeholders when they’ll be reachable for urgent queries; this wording signals responsiveness and availability for conversations. It’s helpful in situations where asynchronous communication may otherwise cause delays. Use it in customer support contexts, emergency contacts, or status updates.
Example: You can reach me during 8 AM–11 AM on weekdays or between 4 PM–6 PM on weekends.
Best use: Support hours, on-call windows, urgent contact notices.

5. I’m free during the following windows:

 free windows, availability windows, time windows, meeting windows
Calling them “windows” suggests flexibility within set ranges rather than rigid one-hour blocks. This helps when you want to offer breathing room for scheduling and avoids overly precise times that can cause friction across time zones. Visualize coordinating with an executive who prefers broader options—this phrase communicates that you’ll accommodate within those windows. It also suits remote teams and cross-border scheduling where exact minutes matter less than the general time period.
Example: I’m free during the following windows: Mon–Wed mornings (9–11 AM) and Thu afternoons (2–5 PM).
Best use: Cross-time-zone scheduling, flexible meetings, executive availability.

6. Available hours:

 available hours, working hours, office hours, open hours
Short and to the point, “Available hours” works well as a header in emails, signatures, or web pages. Think of a freelancer listing hours on their contact page; this minimal phrase keeps things scannable. It’s also perfect for calendar summaries or introductory lines in an email where you’ll follow with actual times. Use this when you want to present availability concisely and professionally.
Example: Available hours: Monday–Friday, 9 AM–5 PM (PST).
Best use: Email signatures, contact pages, professional profiles.

7. I can make time on:

 can make time, schedule a time, available on, willing to meet
This phrase conveys willingness and a personal touch. It’s useful when you want to show flexibility and a proactive attitude—perfect for when you’re offering to rearrange priorities to meet someone’s needs. It’s friendlier than a strict availability list and works well in negotiation or when responding to a specific request for a meeting. Use it to suggest an accommodating tone while still stating clear options.
Example: I can make time on Thursday afternoon or Friday morning—let me know which works best.
Best use: Negotiations, accommodating requests, polite responses.

8. My schedule for availability is:

 schedule for availability, set schedule, planned availability, calendar overview
This formal phrasing fits detailed scheduling contexts, like HR coordination or onboarding emails. It implies a structured schedule and can precede a more detailed table of times. If you’re presenting availability to a planner or presenting it in a document, this heading sets the expectation for a structured list. It signals that you’ve considered your calendar and are offering specific windows for planning.
Example: My schedule for availability is: Weekdays 10 AM–12 PM and 3 PM–5 PM (GMT).
Best use: Formal documents, HR coordination, planning emails.

9. I have the following time blocks open:

 time blocks, open blocks, blocked times, calendar blocks
“Time blocks” suggests pre-planned segments reserved for meetings or focused work. Use this when you want to make clear that your calendar has dedicated slots open for others to pick. It’s especially useful in team environments that use block scheduling to manage productivity. This phrase is clear and practical and helps recipients understand you’re balancing focused work with meetings. Add exact dates to avoid confusion.
Example: I have the following time blocks open: Tue 9–10 AM, Thu 1–2 PM, Fri 3–4 PM.
Best use: Team scheduling, productivity-conscious calendars, coordination with assistants.

10. Planned availability:

 planned availability, planned times, scheduled availability, agenda
This term highlights that availability is intentional and part of your planning. It’s good for project leads or consultants who want to show structured time management. Use it when you provide a forward-looking availability plan for a period—like next week or next month. It signals reliability and forethought, which helps stakeholders trust that meetings will happen when planned. Pair this phrase with dates for clarity.
Example: Planned availability: Week of March 15 — Mon, Wed, Fri mornings (9–11 AM).
Best use: Project planning, consultant schedules, long-term coordination.

11. I’m free between:

 free between, free hours, open between, interval availability
This phrasing clearly communicates a continuous interval where you’re available. It’s useful for one-off calls or when you want to avoid pinning down a precise start time. Picture offering “free between 2 and 4 PM” so the other person can suggest a specific time within that period. It’s informal but precise and works well in cross-team contexts or when scheduling around flexible tasks.
Example: I’m free between 2 PM and 4 PM on Friday—pick a 30-minute slot.
Best use: Casual scheduling, flexible call invites, quick coordination.

12. I’m available on these dates/times:

 available on, specific dates, scheduled times, appointment dates
Make this phrase your choice when you need to give precise dates and clock times. It’s clear and unambiguous, which reduces confusion when working across weekends or holidays. Think of sending this to a client who needs definite options; this wording makes it easy for them to cross-reference their calendar. Always include the time zone to prevent mix-ups.
Example: I’m available on these dates/times: April 6 at 10 AM, April 8 at 2 PM (CET).
Best use: Client confirmations, definite scheduling, cross-time-zone meetings.

13. Below are my available meeting times:

 available meeting times, meeting availability, meeting slots, suggested times
This is ideal if the primary goal is to set up a meeting. It’s slightly more formal and works well in business emails or calendar invites. Use it when you plan to include multiple options to fit the recipient’s availability. It communicates that you’ve considered meeting logistics and presents choices in a helpful format. Attach a calendar invite or booking link to streamline the process.
Example: Below are my available meeting times: Tue 9–10 AM, Wed 11–12 PM, Thu 4–5 PM.
Best use: Meeting requests, calendar invites, professional scheduling.

14. My suggested time slots:

 suggested time slots, proposed slots, recommended times, suggestion list
When you want to guide the scheduling but leave room for negotiation, “suggested” softens the tone. It implies you’ve thought about optimal times and are offering them as recommendations. This works well if you’re coordinating with busy stakeholders who appreciate curated options. It adds a helpful, consultative feel—like you’re recommending what will likely work best.
Example: My suggested time slots are: Mon 10–11 AM, Wed 3–4 PM, Fri 1–2 PM.
Best use: Recommended meeting options, curated scheduling, stakeholder invites.

15. Proposed availability:

 proposed availability, proposal, tentative times, proposed schedule
This phrasing is good when the times are tentative and might change. It’s useful in negotiation or planning phases where you expect adjustments. Use it to convey that you’re offering a starting point and open to discussion. It’s professional and frames your availability as part of a planning process rather than a final schedule. Always invite feedback when using “proposed.”
Example: Proposed availability: Apr 12–14, mornings 9–11 AM; let me know if this works.
Best use: Planning, tentative scheduling, negotiations.

16. I can be available at these times:

 can be available, potential availability, conditional availability, selectable times
This phrase indicates willingness with a slight conditional tone, useful when your availability depends on other commitments. It’s polite and collaborative, and it invites the other party to choose a time that fits them as well. Use this wording when balancing multiple projects or family commitments so the recipient understands there could be changes. Always follow up quickly once a time is chosen.
Example: I can be available at these times: Thu 8–9 AM, Thu 2–3 PM, Sat 10–11 AM.
Best use: Conditional scheduling, multi-commitment coordination.

17. Time options for meeting:

 time options, meeting choices, scheduling options, selectable times
This heading frames availability as options rather than directives, which helps recipients feel empowered to choose. Use it in team polls or Doodle-like scheduling where you present several possible times and ask people to pick. It’s great for group meetings where consensus is needed. Keep each option clearly labeled and include time zones to avoid confusion.
Example: Time options for meeting: Option A — Tue 9 AM; Option B — Wed 1 PM; Option C — Fri 4 PM.
Best use: Group scheduling, polls, consensus meetings.

18. I’m open for meetings at:

 open for meetings, meeting availability, open slots, meeting times
This phrase is both warm and professional. It indicates openness and a readiness to connect. Use it when you want to signal approachability—great for managers, mentors, or anyone building rapport. It’s friendly yet precise enough for scheduling. Pair it with a call-to-action like “pick a time” or “confirm below.”
Example: I’m open for meetings at 10 AM–12 PM on Wednesday and 2 PM–4 PM on Thursday.
Best use: Mentorship sessions, introductory calls, approachable scheduling.

19. Potential meeting slots:

 potential slots, candidate times, tentative slots, possible meeting times
“Potential” hints that these slots are candidates open to confirmation. It’s ideal during initial outreach or discovery phases when you want to offer possibilities without finalizing. Use it in outreach emails, when scheduling with new collaborators, or when syncing multiple calendars. It communicates flexibility and a willingness to coordinate.
Example: Potential meeting slots: Mon 11 AM, Tue 3 PM, Thu 9 AM — please confirm a preferred time.
Best use: Initial outreach, exploratory scheduling, early planning.

20. I can do these hours:

 can do these hours, available hours, doable times, workable times
Casual and direct, this phrase works well in informal contexts or between familiar colleagues. It’s concise and gets straight to the point. If you want to keep communication light and efficient—say in quick back-and-forth Slack messages—this wording fits. Add time zones when needed to prevent mistakes.
Example: I can do these hours: 1–3 PM Tuesday, 9–11 AM Thursday.
Best use: Quick scheduling, casual coordination, team chats.

21. Here’s when I can attend:

 can attend, attendance times, availability to attend, meeting attendance
This is helpful when availability ties specifically to attending an event or presentation. Use it when someone needs to know which session you’ll join or which workshop you can attend. It’s slightly more event-focused than a standard meeting scheduling line. This phrasing is clear for RSVPs or confirming attendance for group events.
Example: Here’s when I can attend: Conference session on May 5 at 10:30 AM and the post-session Q&A at 2 PM.
Best use: Events, webinars, session RSVPs.

22. My calendar shows the following free times:

 calendar shows, free times, calendar availability, sync calendar
This phrase suggests you’ve checked your calendar—concrete and authoritative. It’s great when syncing with assistants or calendar integrations. Use it when you want to show that the times are accurate to your calendar and ready for direct booking. This builds trust and reduces double-booking risk. Consider including a link to your calendar to make booking seamless.
Example: My calendar shows the following free times: Wed 10–11 AM, Thu 1–2 PM, Fri 4–5 PM.
Best use: Calendar-based scheduling, assistant coordination, bookings.

23. I’m able to meet on:

 able to meet, can meet on, meeting dates, meeting availability
This is a straightforward, polite phrase for specifying days when you can meet. It’s formal enough for external stakeholders and friendly enough for peers. Use it when confirming availability after an initial email thread. It helps move scheduling from discussion to commitment. Include specifics to avoid ambiguity.
Example: I’m able to meet on Tuesday, July 7 at 3 PM or Thursday, July 9 at 10 AM.
Best use: Confirmations, follow-ups, mixed-audience emails.

24. These are the windows I’m available:

 these windows, availability windows, open windows, timing windows
Saying “these are the windows I’m available” creates an expectation of flexibility within each listed period. It implies you may accept meetings that start at varying times in each window. This is useful for people who keep meetings semi-fluid. It’s collaborative, reduces negotiation friction, and works well across teams with varied schedules.
Example: These are the windows I’m available: Mon–Wed 8–11 AM and Fri 2–5 PM.
Best use: Flexible scheduling, team syncs, cross-functional meetings.

25. Please see my availability below:

 please see, my availability below, refer below, availability info
A polite preface that directs attention to a list or table that follows. Use this in emails with an attached calendar snapshot or inline table. It’s formal, courteous, and helps readers know where to look. This line works well when sending multiple options and when you want to appear organized and helpful.
Example: Please see my availability below: (list or table inserted here).
Best use: Emails with attachments, formal scheduling, organized outreach.

26. I’m reachable during:

 reachable during, contactable hours, reachability, contact times
This emphasizes being contactable rather than meeting-focused. Use it to indicate windows where you’ll respond quickly to calls, messages, or urgent requests. It’s useful for client-facing roles or project managers who need stakeholders to know when they’ll be actively checking messages. Pair with preferred communication methods for clarity.
Example: I’m reachable during 9 AM–12 PM daily via phone or Slack.
Best use: Customer-facing roles, on-call schedules, urgent contact windows.

27. I can accommodate meetings on:

 can accommodate, accommodate meetings, flexible scheduling, meeting accommodation
This phrasing suggests flexibility and a service-oriented attitude. It’s perfect if you want to communicate willingness to fit meetings into your schedule. Use it in senior roles or client services where demonstrating accommodation is part of the relationship. It’s polite and professional, and it encourages the other party to propose times confidently.
Example: I can accommodate meetings on June 10–12 in the mornings—please suggest a time.
Best use: Senior-level coordination, client services, accommodating requests.

28. My hours of availability are:

 hours of availability, office hours, business hours, open hours
This is a slightly more formal and institutional way to present availability. It’s useful on websites, profiles, or formal communications. Use it when you want to state recurring availability clearly and reliably. It also works well for teaching assistants, office hours announcements, or any role with set public hours.
Example: My hours of availability are Monday–Thursday, 10 AM–3 PM.
Best use: Public schedules, office hours, recurring availability.

29. I’m free at the following intervals:

 free intervals, intervals, slot intervals, free periods
Describing availability as “intervals” conveys discrete, measurable windows of time. It’s useful when offering multiple non-overlapping options, especially when you want the recipient to pick a single interval. This phrasing fits structured schedules and is friendly for technical or academic audiences who like precision.
Example: I’m free at the following intervals: 9:00–9:45 AM, 11:00–11:45 AM, 2:30–3:15 PM.
Best use: Structured scheduling, academic meetings, precision-focused coordination.

30. Here are my preferred meeting times:

 preferred meeting times, preferred times, top choices, priority times
This phrase signals priority—these times work best for you but might not be the only options. It’s helpful when you want to guide scheduling toward your ideal slots while still being open to changes. Use it when you have limited ideal windows or when you need meetings at times that minimize context switching. It’s polite and assertive without being rigid.
Example: Here are my preferred meeting times: Tuesdays at 10 AM and Thursdays at 2 PM.
Best use: Prioritizing options, steering scheduling, protecting focus time.

Conclusion:

Variety matters when you communicate availability. Whether you need a formal, casual, or client-facing tone, the 30 alternatives above give you adaptable phrasing for emails, calendars, chat apps, and automated messages. Use concise language, always include time zones, and when possible provide booking links to reduce friction. Rotate phrasing to avoid repetition and to match the recipient’s relationship with you. Clear availability speeds up scheduling, reduces misunderstandings, and shows respect for other people’s time.

FAQs:

Q: Should I always include a time zone when listing availability?

A: Yes. Always include a time zone when scheduling across teams or with external contacts. It prevents confusion and back-and-forth.

Q: Is it better to give narrow slots or broad windows?

A: It depends. Narrow slots work well for precision and quick bookings. Broad windows help with flexible schedules and cross-time-zone meetings. Consider your audience and how fixed you need the time to be.

Q: How many options should I give?

A: Offer 2–4 solid options to keep choices manageable. For group scheduling, provide more or use scheduling tools that let participants pick.

Q: Should I use formal phrases for internal teams?

A: Usually, informal phrases are fine internally. But if the meeting involves external stakeholders, use more formal alternatives.

Q: What’s the fastest way to avoid scheduling conflicts?

A: Use a calendar booking tool (Calendly, Google Calendar links) and include your availability phrase plus a direct booking link. That lets others book without more emails.