30 Other Ways to Say “For Your Information” (With Examples)

In both professional and casual communication, the phrase “For Your Information” (FYI) is commonly used to share details without expecting a response. However, constantly repeating it can make your messages sound repetitive or dull. Luckily, there are many alternative ways to say “For Your Information” that can make your communication clearer, more engaging, and even a bit more polite.

Whether you’re writing emails, text messages, or reports, knowing these alternatives helps you express the same idea with variety and professionalism.

Another or Professional Way to Says “For Your Information”

1. FYI
2. Just so you know
3. For your reference
4. As a heads-up
5. Just to let you know
6. Please note
7. In case you’re wondering
8. For your awareness
9. So you’re aware
10. For the record
11. Thought you should know
12. For future reference
13. In case it helps
14. As an FYI
15. Just to inform you
16. For completeness
17. As a reminder
18. To keep you in the loop
19. For your consideration
20. For transparency
21. For your perusal
22. As background
23. For clarity
24. For the sake of information
25. So you’re in the know
26. For context
27. For your records
28. For your attention
29. This is to inform you
30. For immediate awareness

1. FYI

When my team launched a small process change, I dropped a quick note in the project channel with FYI at the start. It felt casual but effective — teammates who needed no action read and nodded, while others asked follow-ups. FYI works like a spotlight: it flags information without asking for a response. For fast-moving chats and brief email threads, it signals “no action required” while still making sure people are informed. Use it when speed and brevity matter, and your audience understands the abbreviation.

Example: FYI — the meeting room is booked from 2–3 PM today.
Best use: Quick internal chats, Slack/Teams messages, and informal emails where brevity is fine.

2. Just so you know

I once used “just so you know” when telling a teammate that a vendor had pushed back a delivery date. The phrase softened the news and made it conversational, which helped keep emotions calm. It reads as friendly and low-pressure; you’re sharing information without imposing urgency. It’s great for tone-setting when you want to be helpful rather than directive. In one-on-one emails or spoken updates, this phrase preserves rapport while making sure the other person has the facts.

Example: Just so you know, the vendor rescheduled the shipment to next Tuesday.
Best use: Conversational emails, one-on-one chats, status updates with peers.

3. For your reference

When I compiled a short research summary for a manager, I added a link and wrote “for your reference” above it. That phrase implied the material was supplementary — useful for later review or citation — without pushing immediate action. It’s respectful, slightly formal, and ideal when attaching documents, links, or background materials. Use it when providing resources that support decisions, or when filing information for others to consult later. It signals permanence: this is something to keep or refer back to.

Example: For your reference, I’ve attached last quarter’s financial summary.
Best use: Attaching documents, sharing reports, or supplying helpful links.

4. As a heads-up

We used “as a heads-up” the morning the office elevator went offline. The phrase gave people a quick alert without sounding alarmist. It’s informal and useful for short warnings about changes that may affect plans. When the tone needs to be casual but proactive, “heads-up” is ideal — it prompts attention without demanding instant action. Use it for small disruptions, schedule shifts, or anything where early awareness helps people plan better.

Example: As a heads-up, the elevator is out until further notice.
Best use: Informal alerts, minor schedule changes, quick warnings.

5. Just to let you know

I often start emails to vendors with “just to let you know” when confirming non-urgent details. It reads neutral and polite — almost like offering a friendly nudge. This phrasing is slightly more formal than “just so you know” but still approachable. It works well when you want to communicate information politely while keeping the door open for questions. In cross-team or vendor communications it helps maintain diplomacy and avoids framing the message as an order.

Example: Just to let you know, we’ll need the draft by Friday end of day.
Best use: Polite reminders, vendor or client emails, cross-functional communications.

6. Please note

When deadlines shift or policy updates arrive, I use “please note” at the start of a line. It’s concise, slightly formal, and carries a hint of importance without being harsh. This phrasing asks the reader to pay attention and can be used to highlight critical details in emails, memos, or documentation. Because it’s more formal, it fits professional contexts where clarity and authority are needed — such as HR notices, official updates, or client-facing communication.

Example: Please note the new submission guidelines attached below.
Best use: Formal notices, policy updates, emails to clients or leadership.

7. In case you’re wondering

When a colleague asked why reports looked different that week, I replied with “in case you’re wondering” and a quick explanation. The phrase anticipates curiosity and answers it kindly. It’s conversational and helpful, ideal for clarifying small surprises or changes before someone asks. Use it in threads where a change might raise questions; it shows empathy by thinking ahead and reduces back-and-forth by preempting obvious questions.

Example: In case you’re wondering, we switched to the updated template to improve readability.
Best use: Clarifications, explaining small changes, preventing follow-up questions.

8. For your awareness

On a cross-functional update, I used “for your awareness” to flag a new contractor joining the team. It’s slightly formal and implies “be informed, but no immediate action is required.” This phrase suits stakeholders who need to be kept in the loop without micromanaging. It’s useful in weekly reports or stakeholder summaries where you want to show transparency and respect for everyone’s situational knowledge.

Example: For your awareness, we’ve onboarded a part-time UX researcher for December.
Best use: Stakeholder updates, project summaries, non-urgent notifications.

9. So you’re aware

I wrote “so you’re aware” in an email to a colleague after a client requested a minor change. The phrase felt neutral and direct, showing the information was relevant but not urgent. It’s slightly more casual than “for your awareness” and reads as conversational while still indicating importance. It’s perfect when you want to clarify or share updates that matter to someone’s work but don’t require immediate action.

Example: So you’re aware, the client prefers version B for the layout.
Best use: Quick status updates, team-to-team notes, short emails.

10. For the record

During a discussion that touched on past decisions, I said “for the record” to note a key fact. This phrase emphasizes that the information should be documented or remembered — sometimes for accountability or clarity. It carries weight and formality, suitable when writing minutes, clarifying official positions, or emphasizing facts that could matter later. Use it sparingly: it signals significance and suggests the detail might be referenced in the future.

Example: For the record, we approved the budget increase on June 3.
Best use: Meeting minutes, formal clarifications, documenting decisions.

11. Thought you should know

When I spotted a small error in a draft, I messaged the author: “thought you should know.” The phrase is warm and non-accusatory — it shares information while preserving goodwill. It’s great for peer-to-peer feedback or when bringing up sensitive points gently. The tone says you care enough to share, but you don’t want to create conflict. Use it for constructive updates, small corrections, or when smoothing over tricky interpersonal exchanges.

Example: Thought you should know — the link in the footer returns a 404.
Best use: Peer feedback, friendly corrections, tactful notifications.

12. For future reference

I once added a note to a shared project folder labeled “for future reference” with a short how-to guide. The phrase makes it clear that the material isn’t urgent but will help later. It’s excellent for capturing lessons learned, resources, and recurring instructions that people can consult when needed. Use it when creating evergreen documentation, team playbooks, or when archiving helpful materials to reduce repeated questions.

Example: For future reference, save all final invoices in the /invoices/year folder.
Best use: Documentation, SOPs, archiving resources.

13. In case it helps

After solving a complex formatting problem, I shared the solution in a group chat with “in case it helps.” The phrase is humble and generous: you offer help without assuming everyone will need it. It’s good for sharing tips, shortcuts, or optional resources. In collaborative environments, this wording encourages knowledge-sharing without imposing obligations. Use it to pass along helpful notes, best practices, or quick fixes.

Example: In case it helps, you can paste the table into Google Sheets and use “split text to columns.”
Best use: Shared tips, helpful links, optional guidance.

14. As an FYI

Sometimes I use “as an FYI” when forwarding an email with contextual notes. It’s a slightly fuller version of the abbreviation and reads a touch more formal. This phrasing is good when you want to explicitly label the message type before content that’s informational. It’s versatile across emails and internal communications, and particularly useful when the sender and recipient have different levels of involvement with a topic.

Example: As an FYI, I’ve forwarded the client’s timeline to the design team.
Best use: Forwarded emails, cross-functional updates, quick informational notes.

15. Just to inform you

I opened a short update with “just to inform you” when notifying a client about a procedural change. The phrase is neutral and formal — it signals information without emotion. It suits client-facing contexts or formal internal communications where precision matters. Because it’s more formal, use it when clarity and professionalism outweigh conversational tone.

Example: Just to inform you, our support hours will change starting next month.
Best use: Client notices, formal updates, professional communications.

Also Read This: 30 Other Ways to Say “You Got This” (With Examples)

16. For completeness

When preparing a comprehensive report, I included a small supplementary table and prefaced it with “for completeness.” That phrase signals you’re rounding out the picture — adding information that might not be essential but improves understanding. It’s especially useful in analytical writing, reports, or technical documents where completeness adds credibility. Use it when you want to be thorough and show authority over a subject.

Example: For completeness, I’ve added last year’s comparison figures below.
Best use: Reports, analytical notes, documentation where thoroughness matters.

17. As a reminder

A week before a major deadline, I sent a calendar reminder with “as a reminder” in the subject line. It’s polite and assumes the recipient may have forgotten — but it avoids sounding accusatory. This phrase is perfect for deadline nudges, upcoming events, or follow-ups. Use it when you want to nudge action in a friendly, professional way that respects the recipient’s time.

Example: As a reminder, the draft is due by Friday at noon.
Best use: Deadline reminders, event notices, polite follow-ups.

18. To keep you in the loop

When a project’s timeline shifted, I updated stakeholders with “to keep you in the loop.” The phrase is collaborative and inclusive — it reinforces transparency and ongoing communication. It’s great for status emails or recurring updates where multiple people need consistent awareness. Use it to build trust and show that you’re proactively sharing progress and issues.

Example: To keep you in the loop, we’ve delayed the QA phase by two days.
Best use: Status updates, stakeholder communications, recurring project reports.

19. For your consideration

I attached two design options and prefaced them with “for your consideration” when asking a client to choose. The phrase is formal and respectful; it implies suggestion rather than command. Use it when presenting options, proposals, or ideas that require someone’s judgment. It shows deference and helps frame the recipient as decision-maker.

Example: For your consideration, I’ve included two layout proposals in the attachment.
Best use: Proposals, pitches, decision-driven communications.

20. For transparency

In a quarterly update to leadership, I wrote “for transparency” before sharing a budget discrepancy and its fix. This phrase emphasizes openness and trust. It’s particularly useful in governance, leadership, or client updates where honesty about setbacks or changes builds credibility. Use it to preface potentially sensitive information that you want to present clearly and responsibly.

Example: For transparency, the reported numbers were adjusted after we found a calculation error.
Best use: Leadership updates, audits, client communications needing honesty.

21. For your perusal

When sending a draft contract to a partner, I wrote “for your perusal” above the document. This phrase sounds formal and slightly literary, indicating that the recipient should read carefully. It’s best suited to legal, academic, or very formal business contexts where careful review is expected. Use it when you want to show respect and seriousness about the material you’re sharing.

Example: For your perusal, I’ve attached the preliminary contract for review.
Best use: Legal documents, formal proposals, careful review requests.

22. As background

When briefing a new team member, I shared a short history of the account and labeled it “as background.” That phrase provides context without implying further action. It’s perfect for introductions, onboarding materials, or any message where historical context helps the reader understand current decisions. Use it to orient someone quickly and reduce questions later.

Example: As background, the client has prioritized mobile-first design since 2022.
Best use: Onboarding, briefings, context-setting emails.

23. For clarity

When a thread got noisy with assumptions, I posted a single line beginning with “for clarity” to summarize the facts. This phrase signals intent to reduce confusion and set a common understanding. It’s especially useful in complicated threads, technical discussions, or multi-party emails where misinterpretation can cause delays. Use it to summarize, correct, or define expectations.

Example: For clarity, the deadline refers to final deliverables, not drafts.
Best use: Clarifying points, summarizing facts, reducing misunderstandings.

24. For the sake of information

I used “for the sake of information” when sharing an interesting but non-critical market stat with colleagues. The phrase feels formal and slightly philosophical; it signals that the information exists to inform rather than to demand action. Use it when you want to present data points, trivia, or helpful facts that add depth without requiring decisions.

Example: For the sake of information, our competitor reduced prices by 5% last month.
Best use: Market notes, background facts, non-urgent data sharing.

25. So you’re in the know

I sent a lighthearted update with “so you’re in the know” after a small internal celebration. It’s upbeat and informal — great for building team culture and camaraderie. The phrase works well in social updates, internal newsletters, or any communication meant to keep people connected without weighty formality. Use it to share positive news, fun facts, or casual updates.

Example: So you’re in the know, we hit 10k users this week — celebration after work!
Best use: Team culture notes, internal announcements, casual updates.

26. For context

When explaining a decision, I prefaced a paragraph with “for context” to provide the reasoning behind our approach. This phrase signals explanatory background that helps the reader understand why something happened. It’s essential in persuasive writing, proposals, or project summaries where understanding the “why” improves buy-in. Use it to frame decisions, link cause and effect, or explain constraints.

Example: For context, the timeline shortened because the client requested earlier delivery.
Best use: Explanatory notes, proposals, decision rationales.

27. For your records

At the end of a project, I emailed stakeholders with final figures and wrote “for your records” above the attached spreadsheet. It’s a formal cue to archive the information. Use it when sending materials that should be saved for compliance, reporting, or historical tracking. It helps recipients understand the file’s intended purpose — to be stored rather than immediately acted upon.

Example: For your records, attached are the signed vendor agreements.
Best use: Compliance, archiving, formal handoffs.

28. For your attention

I prefaced a high-priority issue with “for your attention” when I needed leadership to notice a problem. The phrase is direct and slightly urgent; it flags importance without demanding immediate action unless specified. Use it when you need to emphasize that leadership should review or prioritize the information. Pair it with a clear call to action if you need a response.

Example: For your attention: escalating payment delay that requires approval.
Best use: Urgent leadership notices, priority issues, escalation emails.

29. This is to inform you

For formal announcements — such as policy changes — I often begin with “this is to inform you.” It sounds official and clear, making it suitable for HR or compliance notifications. The phrase places the emphasis on conveying a fact and suits contexts where documentation and formality matter. Use it when crafting announcements that should be read seriously and recorded.

Example: This is to inform you that remote work days will change starting January 1.
Best use: Official announcements, HR communications, policy updates.

30. For immediate awareness

When a last-minute outage affected several teams, I sent a short message starting with “for immediate awareness.” That phrase conveys urgency and the need for prompt attention, without explicitly commanding action. It’s useful in incident notices or urgent updates where time matters. If you want action, pair it with a clear instruction; if you merely want attention, this phrasing communicates importance while remaining portable across channels.

Example: For immediate awareness: the payment gateway is currently down; engineering is investigating.
Best use: Incident alerts, urgent operational updates, real-time notifications.

Conclusion

Choosing the right way to say “for your information” depends on tone, audience, and channel. Use casual phrases like “FYI” or “so you’re in the know” for friendly internal chat. Choose “please note,” “for your consideration,” or “this is to inform you” for formal, client-facing, or official communications. Matching phrasing to context improves clarity, preserves relationships, and helps you communicate with intention. 

FAQs

Q1: Which alternative is best for a formal email?

 A: Use phrases like “please note,” “for your consideration,” “for your perusal,” or “this is to inform you.” These read as professional and are suitable for clients, leadership, or legal contexts.

Q2: Which phrase signals no action is required?

 A: Short, casual notes like “FYI,” “just so you know,” or “for your awareness” typically imply that the recipient doesn’t need to act unless they choose to.

Q3: How can I avoid sounding curt when sharing information?

 A: Add a friendly opener or a quick reason: e.g., “Just so you know — we moved the meeting to 3 PM to accommodate the client.” This adds warmth and context.

Q4: Are there phrases to use in incident or urgent situations?

 A: Yes — “for immediate awareness,” “for your attention,” or “as a heads-up” (paired with urgency markers) are suitable for time-sensitive updates.

Q5: Can I use these phrases in text messages and chat apps?

 A: Absolutely. Short forms like “FYI,” “heads-up,” or “so you’re aware” work well in Slack, Teams, and SMS. Match the phrase to the recipient’s formality preference.