Finding the perfect words to schedule a meeting or appointment can be tricky. Instead of repeating the standard “Let me know what time works best for you,” there are 30 creative, professional, and friendly alternatives that can make your communication smoother and more effective. Whether you’re texting a friend, emailing a colleague, or coordinating with a client, using varied expressions can enhance clarity, show respect for the other person’s schedule, and create a positive impression.
In this guide, you’ll discover practical ways to phrase this message, complete with examples and best-use scenarios.
Another or Professional Way to Says “Let Me Know What Time Works Best for You”
1. What Time Works for You?
2. When Are You Available?
3. Could You Share a Time That Suits You?
4. Let Me Know Your Preferred Time
5. What’s a Convenient Time for You?
6. When Would You Like to Meet?
7. Please Suggest a Time That Works
8. Let’s Pick a Time That’s Best for You
9. Do You Have a Preferred Time?
10. When Is Good for You?
11. What Time Fits Your Schedule?
12. Which Time Works Best for You?
13. Can You Let Me Know Your Availability?
14. When Would It Be Convenient for You?
15. What’s the Best Time for You?
16. When Can We Connect?
17. Let Me Know Your Best Time
18. Could You Tell Me a Time That Works?
19. What Time Is Convenient for You?
20. When Are You Free?
21. I’m Flexible—What Works for You?
22. When Is a Good Time to Chat?
23. Pick a Time That Works for You
24. Could You Give Me a Time That Fits Your Schedule?
25. When Is Best for You?
26. Let Me Know When You’re Available
27. Tell Me a Time That Works
28. At What Time Should We Meet?
29. When Works Best for You?
30. Could You Let Me Know a Time That Works?
1. “What Time Works for You?”
Sometimes simplicity is best. Asking “What time works for you?” is direct, polite, and efficient. It works in casual or professional contexts.
Example: “I’d love to discuss the project. What time works for you this week?”
Best Use: Quick emails or texts with colleagues or friends when you want to keep it straightforward.
2. “When Are You Available?”
This phrasing respects the other person’s schedule and invites flexibility. It’s friendly and professional.
Example: “I’m free to meet next week. When are you available?”
Best Use: Scheduling meetings with clients or teammates who have busy calendars.
3. “Could You Share a Time That Suits You?”
This version adds politeness and formality, making it ideal for professional communications.
Example: “We need to review the quarterly report. Could you share a time that suits you?”
Best Use: Emails to managers, clients, or external partners.
4. “Let Me Know Your Preferred Time”
Highlighting the other person’s preference demonstrates respect and flexibility.
Example: “I’d like to schedule our brainstorming session. Let me know your preferred time.”
Best Use: Scheduling sessions with collaborators or clients who value autonomy.
5. “What’s a Convenient Time for You?”
Using “convenient” softens the ask and emphasizes consideration for their schedule.
Example: “We should catch up on the project updates. What’s a convenient time for you?”
Best Use: Friendly or semi-formal emails and messages.
6. “When Would You Like to Meet?”
This phrasing empowers the other person to decide the timing, fostering collaboration.
Example: “We need to discuss the marketing plan. When would you like to meet?”
Best Use: Client meetings or scheduling one-on-one discussions.
7. “Please Suggest a Time That Works”
This approach is polite and professional, making it suitable for formal correspondence.
Example: “Could we review the contract? Please suggest a time that works for you.”
Best Use: Formal emails or messages to stakeholders.
8. “Let’s Pick a Time That’s Best for You”
It’s collaborative and friendly, showing that you value the other person’s convenience.
Example: “We need to finalize the agenda. Let’s pick a time that’s best for you.”
Best Use: Team meetings, project discussions, or casual appointments.
9. “Do You Have a Preferred Time?”
Short, professional, and polite, this phrase works in almost any formal or informal scenario.
Example: “I’d like to go over the report. Do you have a preferred time?”
Best Use: Emails or messages to colleagues, managers, or friends.
10. “When Is Good for You?”
A casual, concise alternative, perfect for quick communication.
Example: “We should catch up on the new updates. When is good for you?”
Best Use: Texts or informal chats with friends or coworkers.
11. “What Time Fits Your Schedule?”
This phrasing emphasizes respect for their availability, making it professional yet approachable.
Example: “I’d like to discuss the proposal. What time fits your schedule?”
Best Use: Client meetings or professional check-ins.
12. “Which Time Works Best for You?”
A slightly more formal version of the original, suitable for business communications.
Example: “We’re planning a strategy session. Which time works best for you?”
Best Use: Professional scheduling emails or calendar invitations.
13. “Can You Let Me Know Your Availability?”
This phrase is formal, polite, and perfect for email correspondence with busy professionals.
Example: “We need to finalize the project timeline. Can you let me know your availability?”
Best Use: Corporate communication or project management scheduling.
14. “When Would It Be Convenient for You?”
Polite and formal, ideal for professional emails or scheduling with clients.
Example: “I’d like to present our proposal. When would it be convenient for you?”
Best Use: High-level meetings or client presentations.
15. “What’s the Best Time for You?”
Direct, friendly, and widely applicable, suitable for both casual and professional contexts.
Example: “We need to sync on the design updates. What’s the best time for you?”
Best Use: Team meetings, client check-ins, or friend gatherings.
Also Read This: 30 Other Ways to Say “Have A Great Day” (With Examples)
16. “When Can We Connect?”
Casual, modern, and suitable for both texting and emails.
Example: “I have some updates to share. When can we connect?”
Best Use: Remote teams, casual business chats, or friendly coordination.
17. “Let Me Know Your Best Time”
Friendly and flexible, showing respect for their time preferences.
Example: “I’d love to discuss the new campaign. Let me know your best time.”
Best Use: Semi-formal emails or team messages.
18. “Could You Tell Me a Time That Works?”
Polite, formal, and professional, perfect for external communications.
Example: “We should review the quarterly results. Could you tell me a time that works?”
Best Use: Clients, stakeholders, or senior colleagues.
19. “What Time Is Convenient for You?”
Professional and courteous, suitable for corporate communication.
Example: “Let’s discuss the budget allocation. What time is convenient for you?”
Best Use: Email scheduling, formal meetings.
20. “When Are You Free?”
Simple, casual, and effective for friendly or team communications.
Example: “We need to plan the team outing. When are you free?”
Best Use: Texts, chat apps, or casual emails.
21. “I’m Flexible—What Works for You?”
Shows adaptability and respect for the other person’s schedule.
Example: “I can adjust my schedule for the meeting. I’m flexible—what works for you?”
Best Use: Team collaboration or client coordination.
22. “When Is a Good Time to Chat?”
Casual, inviting, and friendly—great for informal or remote conversations.
Example: “I’d like to share updates. When is a good time to chat?”
Best Use: Calls, informal meetings, or quick discussions.
23. “Pick a Time That Works for You”
Encourages collaboration and gives control to the other person.
Example: “We need to discuss the event plan. Pick a time that works for you.”
Best Use: Friendly or team scheduling.
24. “Could You Give Me a Time That Fits Your Schedule?”
Polite, formal, and shows consideration for their availability.
Example: “I’d like to review the proposal. Could you give me a time that fits your schedule?”
Best Use: Corporate or client emails.
25. “When Is Best for You?”
Short, professional, and to the point, ideal for quick scheduling.
Example: “We need to finalize the report. When is best for you?”
Best Use: Business emails or chat messages.
26. “Let Me Know When You’re Available”
Friendly, polite, and suitable for both professional and casual contexts.
Example: “I’d love to go over the project details. Let me know when you’re available.”
Best Use: Emails, chats, or text messages.
27. “Tell Me a Time That Works”
Direct, simple, and effective for quick scheduling.
Example: “We need to meet for the design review. Tell me a time that works.”
Best Use: Casual or semi-formal communication.
28. “At What Time Should We Meet?”
Formal and professional, great for scheduling official meetings.
Example: “We need to discuss the audit findings. At what time should we meet?”
Best Use: Business emails or official communications.
29. “When Works Best for You?”
Friendly and approachable, suitable for almost any context.
Example: “I’d like to talk about the new project. When works best for you?”
Best Use: Team messages, emails, or casual conversations.
30. “Could You Let Me Know a Time That Works?”
Polite, flexible, and professional—perfect for scheduling formal or informal meetings.
Example: “I’d like to discuss the quarterly goals. Could you let me know a time that works?”
Best Use: Emails, texts, or client correspondence.
Conclusion
Using varied and thoughtful alternatives to “Let me know what time works best for you” can make your communication more professional, friendly, and engaging. It shows respect for the other person’s time, increases the likelihood of a timely response, and keeps your messages fresh. Whether you’re working with colleagues, clients, or friends, these 30 alternatives help you communicate efficiently and politely, making scheduling less stressful and more collaborative.
FAQs
Q1: Why should I use alternatives to “Let me know what time works best for you”?
A1: It shows respect for others’ schedules, keeps communication professional, and prevents repetitive phrasing.
Q2: Can I use these phrases in casual texting?
A2: Yes! Many alternatives like “When are you free?” or “When works best for you?” are casual-friendly.
Q3: Which phrase is best for formal emails?
A3: Phrases like “Could you share a time that suits you?” or “When would it be convenient for you?” work best.
Q4: How do I choose the right phrase?
A4: Consider the context, relationship, and tone. Formal emails need polite wording, while casual chats can be simpler.
Q5: Will using varied phrases improve response rates?
A5: Yes. Respectful and clear scheduling requests make it easier for others to respond quickly.
